What does a document analyst do?
A document analyst is responsible for sorting and storing company documents safely and securely. Document analysts work closely with the marketing and public relations team to manage promotional materials and advertisements for editing and proofreading before publishing on various market platforms. They also review company requirements and regulations and ensure that all documents adhere to the guidelines and conditions for public use. A document analyst must have excellent organizational and communication skills, especially on data management processes, such as updating documents, creating backups, and disposing of files accordingly.
Document analyst responsibilities
Here are examples of responsibilities from real document analyst resumes:
- Manage the entire UCC process to include filings, amendments, terminations and continuations.
- Assist in the development and implementation of new documentation processes, coordinate workflow and manage credit derivatives documentation backlog.
- Design, develop, and implement procedures require by ISO 9000 and FDA (GMP) standards.
- Organize and maintain a change control system for a medical device company in an ISO and FDA regulate environment.
- Handle all work process within HIPAA guidelines.
- Perform QC on scan images prior to document export.
- Make sure that appropriate documents are review to meet FERPA and HIPAA guidelines.
- Review attorney prepare title work, UCC's and other documents relate to loan closing.
- Participate in QA activities relate to the CTRP project including audits, file tracking and reconciliation.
- Utilize OCR software to scan and tag documentation for migration into the client's new database.
- Plot multiple projects including scanning, processing, and maintaining current and historical drawings into EDMS.
- Review and edit documents and materials as needed per internal controls, customer requests, and FDA guidelines.
- Proofread and edit OCR text files and material for punctuation, spelling and grammar, format and HTML.
- Review and prepare AutoCAD outline drawings and nameplates performance data & curves to attach to customer request documentation.
- Scan, QC, index, and export various document types to include bound, oversize, and microfiche conversion.
Document analyst skills and personality traits
We calculated that 31% of Document Analysts are proficient in Customer Service, Data Entry, and PowerPoint. They’re also known for soft skills such as Creativity, Analytical skills, and Communication skills.
We break down the percentage of Document Analysts that have these skills listed on their resume here:
- Customer Service, 31%
Developed and revised operations training curriculum through policy and procedure updates to meet technical and customer service training needs.
- Data Entry, 13%
Reproduce technical and classified documentation, updated technical books, verification of microfilm, data entry.
- PowerPoint, 8%
Developed training materials to support Martin Marietta University; updated PowerPoint presentations to new format/template, and rewrote content as necessary.
- QA, 4%
Implemented organized document management systems for tracking documentation received by QA team.
- Windows, 4%
Manipulate through Windows Explorer, while being able to create PDF Adobe Acrobat 8 files.
- Data Analysis, 4%
Provided critical litigation support through database administration, document management, and data analysis.
Most document analysts use their skills in "customer service," "data entry," and "powerpoint" to do their jobs. You can find more detail on essential document analyst responsibilities here:
Creativity. To carry out their duties, the most important skill for a document analyst to have is creativity. Their role and responsibilities require that "because analysts are tasked with finding innovative solutions to computer problems, an ability to “think outside the box” is important." Document analysts often use creativity in their day-to-day job, as shown by this real resume: "set up/schedule deliveries, intake/phones, inventory maintenance, filing and shipping (dme). "
Analytical skills. Many document analyst duties rely on analytical skills. "analysts must interpret complex information from various sources and decide the best way to move forward on a project," so a document analyst will need this skill often in their role. This resume example is just one of many ways document analyst responsibilities rely on analytical skills: "analyzed confidential documents for litigation attorneys, coded legal and confidential documents by data entry in database. "
Communication skills. This is an important skill for document analysts to perform their duties. For an example of how document analyst responsibilities depend on this skill, consider that "analysts work as a go-between with management and the it department and must explain complex issues in a way that both will understand." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of a document analyst: "created benefit and communication logs using sharepoint applications. ".
The three companies that hire the most document analysts are:
- Highmark93 document analysts jobs
- Grand Furniture27 document analysts jobs
- Ernst & Young17 document analysts jobs
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Compare different document analysts
Document analyst vs. Business analyst/quality analyst
A business analyst/quality analyst is responsible for evaluating business outputs and operational processes to ensure that everything adheres to the quality standards and business regulations. Business analysts/quality analysts support senior management in determining solutions to improve the company's services and provide the highest satisfaction for the customers and clients. They also conduct data and statistical analysis by assessing the market trends to identify opportunities that would generate more revenue resources and increase profitability for the business.
While similarities exist, there are also some differences between document analysts and business analyst/quality analyst. For instance, document analyst responsibilities require skills such as "customer service," "data entry," "windows," and "technical documentation." Whereas a business analyst/quality analyst is skilled in "test cases," "sql server," "uat," and "microsoft visio." This is part of what separates the two careers.
Business analysts/quality analysts tend to make the most money working in the finance industry, where they earn an average salary of $94,836. In contrast, document analysts make the biggest average salary, $48,019, in the finance industry.The education levels that business analysts/quality analysts earn slightly differ from document analysts. In particular, business analysts/quality analysts are 16.8% more likely to graduate with a Master's Degree than a document analyst. Additionally, they're 4.2% less likely to earn a Doctoral Degree.Document analyst vs. Systems analyst programmer
A Systems Analyst Programmer provides technical expertise and recommendations in evaluating new IT software projects. They also indentify solutions and opportunities that can enhance the efficiency of business processes.
Each career also uses different skills, according to real document analyst resumes. While document analyst responsibilities can utilize skills like "customer service," "data entry," "powerpoint," and "windows," systems analyst programmers use skills like "c++," "c #," "java," and "database design."
Systems analyst programmers earn a higher average salary than document analysts. But systems analyst programmers earn the highest pay in the finance industry, with an average salary of $94,914. Additionally, document analysts earn the highest salaries in the finance with average pay of $48,019 annually.systems analyst programmers earn similar levels of education than document analysts in general. They're 4.6% more likely to graduate with a Master's Degree and 4.2% less likely to earn a Doctoral Degree.Document analyst vs. Analyst lead
The duties of an analyst lead depend on one's line of work or industry of employment. Typically, their responsibilities revolve around performing research and analysis, coordinating with different departments to gather leads and data, reviewing findings, and producing reports and presentations for the stakeholders and other higher-ranking officials. Through the results, an analyst lead can provide advice, devise strategies for business optimization, spearhead the development of processes, identify strengths and weaknesses, and offer recommendations on areas in need of improvement. All of this is done while in adherence to the company's vision and mission.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a document analyst is likely to be skilled in "windows," "technical documentation," "cpt," and "real estate," while a typical analyst lead is skilled in "analytics," "project management," "excellent interpersonal," and "java."
Analyst leads earn the highest salary when working in the finance industry, where they receive an average salary of $110,488. Comparatively, document analysts have the highest earning potential in the finance industry, with an average salary of $48,019.Most analyst leads achieve a higher degree level compared to document analysts. For example, they're 10.8% more likely to graduate with a Master's Degree, and 3.5% more likely to earn a Doctoral Degree.Document analyst vs. Technical system analyst
Technical Systems Analysts are employees who are adept in information technology (IT). They work in the IT department, where they oversee the different networks and systems that exist in the company. They manage the technical systems and ensure that these systems are working properly at all times. They generate reports related to the networks and systems. They then study and analyze these reports to identify existing problems or anticipate challenges that may come their way. These reports help them craft solutions to problems and invest in infrastructure that will address challenges.
Types of document analyst
Updated January 8, 2025
