Conference Coordinator jobs near me

WHO WE ARE The Manufactured Housing Institute (MHI) represents all segments of the manufactured housing industry, and our 1,000 member companies provide housing for more than 22 million Americans. We're hiring an events strategist to support our meetings team and to help deliver top-tier industry programs. WHO WE ARE LOOKING FOR We are seeking a motivated, detail-oriented event professional to join our growing organization. Reporting to the Senior Director of Meetings, the Meetings Coordinator is responsible for tactical support of MHI events that drive the sector and member value. This team member plays an integral role in supporting all aspects of planning, logistics and production of MHI meetings ensuring the MHI event experience is executed to the highest standard, with an eye on continuous improvement. Responsibilities of this role include but are not limited to: Support the planning and execution of MHI programs, including the registration process, housing, food and beverage, audiovisual needs, staffing, and registration. Monitor registration trends and create weekly registration status reports for all programs. Engage in vendor selection and coordination, including handling RFPs, comparing pricing, and making recommendations, followed by daily communications to keep them aligned with our needs. Oversee smaller vendor relationships, including temporary staff and security, with a focus on proactive coordination. Monitor room pick-up and housing lists with host hotels. Manage housing for staff, vendors, and VIP attendees. Conduct pre- and post-event audits. Partner with the marketing team to maintain and launch event websites, working together to keep all digital platforms updated and ready for event launches. Assist the Senior Director of Meetings with venue sourcing, including proposal reviews, space layout assessments, concession packages, and site visits. Oversee post-event reconciliation and reporting, including pick-up reports, final billing, registration numbers, event metrics, and final survey results. Assist the Senior Director of Meetings in fulfilling sponsorship commitments, including ordering materials, creating branding packages and ensuring onsite visibility. Keep abreast of industry trends and technology, recommending new methods to enhance efficiency and attendee experience. Monitor the MHI Events inbox and follow up on event-related inquiries and concerns. Position Details Location: Arlington, VA Schedule Flexibility: This position may require occasional weekend availability depending on event schedules. Travel: Required 5-6 times per year. Requirements Bachelor's degree in event management, hospitality, marketing, or related experience. 2-3 years direct work experience in planning and managing multiple meetings. simultaneously, preferably in a professional association or corporate setting. Exceptional organization and attention to detail with the ability to work collaboratively as part of a small, agile team. Willingness to learn and leverage new technologies to bolster the event experience. Strong project management skills with the ability to strategically manage competing priorities as necessary. Excellent communication and interpersonal skills. Creative thinking and problem-solving abilities. Willingness and ability to travel (weekday and weekend travel is required). WHY WORK FOR US? We are a thriving trade organization providing opportunity to innovate in driving areas of growth within the association and industry. We offer a hybrid work environment and a strong compensation package that provides a competitive salary and excellent benefits including vacation and holidays; health, dental, vision, disability and life insurances; 401(k) program; paid parking; cell phone reimbursement and more. HOW TO APPLY We understand that a single candidate may not offer every desired skill, experience and characteristic, and encourage candidates who feel they offer a strong fit with the profile outlined to express interest. If you are excited about this opportunity, we require your resume and salary expectations when applying. We would love to learn more about you and your accomplishments. Candidates should include a cover letter that includes the top 2-3 reasons why you think this role is the right fit for you, please send materials to ******************* with the subject line: MHI - Meetings Coordinator. MHI is an equal opportunity employer and does not discriminate on the basis of race, national origin, religion, age, color, sex, sexual orientation, disability, veteran's status, or any other characteristic protected by local, state, or federal laws, rules or regulations.

Our client, a leading international law firm, is seeking a proactive and detail-oriented Meetings Coordinator to join their busy Washington, DC office! Responsibilities: Collaborate across the firm to organize and execute meeting logistics. Oversee the meeting/conference room calendars, ensuring no conflicts arise and appropriate space is booked. Coordinate and order all catering needs for on-site meetings. Manage vendor relationships by maintaining transparent communication on meeting needs and budget requirements. Set-up all meeting rooms with any special requests including AV, working closely with the IT team. Special projects and other tasks as assigned. Qualifications: 2+ years of professional meeting/conference planning required; experience in professional services is preferred. A bachelor's degree is preferred, but not required. Strong technical skills required including Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and conference room calendar management. High level of detail orientation with the ability to multitask in a fast-paced environment. Strong written and verbal communication skills. About the Role: Salary range of $55K-$65K (DOE). Comfortable working on-site 5 days/week. Metro-accessible in the heart of DC! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Are you interested in starting your career as a Meeting Planner? Do you want to join a mission-driven organization that makes a difference in the U. S. healthcare landscape? ASTRO is the premier radiation oncology society in the world, with more than 10,000 members who are physicians, nurses, biologists, physicists, radiation therapists, dosimetrists and other health care professionals who specialize in treating patients with radiation therapies. These medical professionals make up the radiation therapy treatment teams that are critical in the fight against cancer. Together, these teams treat more than one million cancer patients each year. Reporting to the Sr Meetings Manager, the Meeting Coordinator is part of a larger meeting planning team and will provide logistical support in facilitating the planning of the Society's Annual Meeting, Specialty Meetings and small pop-up meetings. ASTRO hosts both virtual and in-person meetings throughout the year. NOTE: ASTRO offers a hybrid work environment. The position is based in Arlington, VA at ASTRO's headquarters and eligible for telework up to 3x/week after an initial training period. Primary job responsibilities will include the following: Overall/All Meetings Assists with management of customer service inbox for the ASTRO Meetings Department. Must be familiar with all aspects of ASTRO's events to provide accurate responses in a timely manner. Travels on site to the Annual Meeting and other events as needed (Advocacy Day and Specialty Meetings) to assist with the execution of on-site logistics and registration as needed. Process new vendor forms in ASTRO's financial system. Input bills and invoices with approved budget codes for on-time payments. Assists with budget development and bill reconciliation for the Annual Meeting, Specialty Meetings, and other Society meetings as directed. Responsible for the data entry of meeting information into appropriate databases and space charts for the Annual Meeting and Specialty Meetings. This includes but is not limited to entering and reviewing session/event information, menus and audio visual equipment into database and spreadsheets. Generate and update BEOs as needed. Assists with the review and updating of department timelines and the meeting minder calendar for the department. Coordinates with staff on the creation, review and approval of various publications and forms. Provides website support by updating content in Kentico. Assist with registration and housing testing for all ASTRO meetings. Assists with the coordination of site visits and produces site visit materials. Assists with other meetings, projects and duties as assigned. Annual Meeting Manages the logistical efforts for several specialty events and programs (e. g. International Attendee Breakfast, AAWR Luncheon, ARRO Program, ROI events, ASPP Program, ASTRO Bistro, etc. ) held in conjunction with the Annual Meeting. Works with stakeholders as needed on their specific meeting specifications including menu selection, audio visual equipment, electrical/internet and other meeting needs. Acts as the main point of contact with the convention center/venue for all specialty events and programs. Generates function sheets, reviews BEOs and confirms floor plans for each event. Assists with content development for Annual Meeting publications, Annual Meeting Portal and other areas that may be assigned. Develops timeline/production schedule and coordinates the editing process with key stakeholders. Coordinates the logistics for the ARRO Reception to include assistance with venue research, contract negotiations, menu selection, budget development, adherence to budget, bill reconciliation and on-site logistical support. Assists with the attendee and exhibitor registration process which includes development of registration forms, updating website content, testing the registration websites, providing registration assistance and creating weekly registration reports as may be needed. Coordinates the BEO process for the Annual Meeting which includes development of convention center space chart, data entry of meeting information into appropriate databases, creation of BEOs and sending to vendor stakeholders and managing BEO change process. Manages the digital sign process to include session room signs, General Session signs, faculty recognition sign and convention center digital signage. Develops timelines, identifies content to be displayed with key stakeholders, works with AV provider and/or the ASTRO design team on creative assets and coordinates the editing process with stakeholders. Specialty Meetings Assists with meeting logistics for the Multidisciplinary Head and Neck Cancers Symposium and the Radiopharmaceutical Therapy Cancer Symposium. Provides general logistical support for the educational content of the meeting. Creates floor plans with AV vendor for offices, general session and breakout rooms, faculty reception, etc. Works with general service contractor on any signage needs for the educational program and maintains manifest for all signs for meetings. Assists with timelines, space charts and website updates. Data entry of menus and meeting rooms as well as the meeting specification for offices, registration, general session, breakout rooms and faculty reception. Coordinates BEO process for department and manages BEO change process. Manages the registration process for the Multidisciplinary Head and Neck Cancers Symposium and the Radiopharmaceutical Therapy Cancer Symposium and serves as the main point of contact with registration vendor. Registration duties include but are not limited to developing registration forms, registration and attendee policies and other registration information for the website; working with stakeholders to implement logic for the registration process; coordinating the online registration testing process; determining badge layout and design and logic; inventorying and ordering registration supplies; identifying and contracting with temporary staffing vendor for registration; and, updating and sending out weekly registration reports. Directs shipping process with Office Manager for the Specialty Meetings. Works with staff and shipping vendor on the development of the shipping schedule and prepares shipping manifest. Maintains detailed inventory of materials shipped. Prepares supplies and materials to be shipped to meetings. Coordinates Society's small pop-up meetings. Research venues and sends out RFPs, assists with contract negotiations, works with staff on meeting requirements, generates and submits meeting function space sheets, prepares rooming list and sends out hotel confirmations, coordinates dinner and transportation arrangements as needed, etc. Assists with the execution of the virtual ADROP Retreat and helps on site with the ADROP Annual Meeting. Qualified candidates will have: Minimum Qualifications Education/Experience Bachelor's Degree with a minimum of 1-2 years of event planning experience in an association environment or related work experience. Familiarity and experience with large events with 10,000 attendees preferred. Prior experience in planning meetings/events. Familiarity with contracts and some experience with contract negotiations. Excellent computer and technical skills. Experience working with databases, website and app testing and updating web content. Proficiency in Microsoft Office Suite. Superior oral and written communication skills. Ability to work at a fast pace, understand priorities, pay close attention to detail, produce accurate work, and meet critical deadlines. Strong customer service and interpersonal skills with the ability to relate well to different people from varied backgrounds and different situations; e. g. , internal staff, volunteers, physicians, and other external entities. Excellent team player with ability to work independently and take initiative. Working Conditions General office. Some travel required approximately 5% of the time (one time/year during week-long Annual Meeting) ASTRO offers a competitive salary and excellent benefits package which includes: Flexible work arrangements including telework up to 3 days/week After 1 year of employment, you are eligible for one month of “work from anywhere” per year; after 10 years, you are eligible for fully paid 1 month sabbatical leave Medical, dental and vision insurance, majority company paid 401K with immediate company contribution 23 days of Paid Time Off annually 13 Paid Holidays Student loan repayment assistance tuition reimbursement Employer paid short and long term disability insurance and more Please see our website www. astro. org for more information about ASTRO. To apply, submit cover letter, salary requirements and resume by clicking: ********************* adp. com/mascsr/default/mdf/recruitment/recruitment. html?cid=f5688abd-7893-4349-9948-f60b3bdf7a5d&cc Id=1201151451_8078&type=MP&lang=en_US We are an equal opportunity employer. PandoLogic. Category:Hospitality & Tourism, Keywords:Meeting and Convention Planner, Location:Arlington, VA-22219

Do you have experience in conferences and meeting coordination for a law firm? Would you like to work with one of the top law firms in the US? If so, R & W Group has a fantastic new opportunity in DC! One of our favorite law firm clients is looking for a Conference & Meeting Coordinator to join the Facilities/Office Services Department. Skills and experience: Required: After orientation, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications Available to work overtime, as required 3 + years' relevant experience with emphasis in concierge, hospitality and/or event coordination Strong knowledge working with EMS and online catering request tools Preferred: Previous computer/typing experience Prior receptionist/concierge desk experience Experience in a law firm Competencies : Proven record of accomplishment with organizing successful events (both small and large-scale) Pleasant and professional demeanor with clear speaking voice Excellent telephone skills Possesses a reliable and cooperative manner, a “can do” attitude and who demonstrates resourcefulness Ability to work well with clients, support staff and attorneys without supervision. Excellent organizational skills, competent in vendor management and problem-solving abilities Ability to work well under pressure and perform repetitive tasks Excellent follow-up skills and attention to detail Ability to handle customer complaints in an effective and tactful manner Punctual Solid compensation ($55 - 67K, DOE) plus great benefits including health insurance. Awesome team. Apply online or register with us at *****************

We currently have a contract opportunity for a Meeting and Events Coordinator - Contractor to lend specific subject matter knowledge around: Event Planning: Partner with EY meeting sponsor and/or requestor to understand the requirements of what is needed for their events. Logistics Management: Coordinating all logistical aspects, such as venue selection, catering, transportation, and equipment rentals. Budget Management: Monitoring expenses and ensuring the event stays within approved budget. Utilize Meeting Management Companies (Planned) to plan events. Policies: Follow current EY policies that are in place. Skills event coordination Qualifications 3-5 years of professional event management experience Strong customer service skills Attention to detail Excellent communication skills Preferred Certification Meeting Professional certification, but not required The expected pay rate range for this contract assignment is $50 to $60 per hour. Exact pay rate will vary based on skills, experience, and location. GigNowOpportunities Equal opportunity information EY provides equal opportunities to applicants, employees, contractors, vendors, and stakeholders without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. If you are an individual with a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please email ************************. For those living in California, please click here for additional information.

The Koch Associate Program (KAP) is a career accelerator for early to mid-career professionals with a drive to tackle our country's most pressing challenges in more effective, principled ways. KAP equips associates with the tools, mindsets, and community to succeed as social entrepreneurs-individuals excited to find new and better ways to break barriers and eliminate injustice. Associates spend one day each week engaging in experiential learning with Stand Together Fellowships and work at one of our many partner organizations the rest of the week. Our curriculum is designed to supercharge your development and equip you for long-term success as you seek to have an impact on the problems that prevent people from realizing their potential. You: A detail oriented, quick-thinking events professional who wants to design experiences that raise awareness and inspire support for important constitutional issues. You enjoy coordinating complex projects across the finish line and are an expert at channeling your creativity and determination into tangible projects like events. In short, you are confident, you are relentless, you elevate others, and you are a freedom fighter-the core values of Pacific Legal Foundation. Them: Bureaucrats, city councils, mayors, governors, and federal agencies stripping Americans of their rights every day. There's a lot of government overreach out there, and it's backed by seemingly endless resources. But fortunately, like all lumbering giants, abusive government is most vulnerable when countered by individuals who act strategically and nimbly, take calculated risks, have each other's backs, and are confident in, and passionate for, the cause-the very sort of swashbucklers we employ in spades here at PLF. Us: We fight back. Pacific Legal Foundation is the nation's first and most successful public interest law firm dedicated to vindicating individual liberty. PLF has an unmatched record in the U.S. Supreme Court, with 18 victories out of 20 cases heard by the Court. We also have nearly two hundred active cases across the nation. We are a next-generation public interest law firm. What does “next generation” mean for a legal nonprofit? It means we aren't interested in doing the same thing as everyone else. We aspire to be the best player in a constantly changing game. This role is ideal for someone with:· At least two years of event planning or professional experience directly related to the responsibilities of the role (i.e., in a customer-focused industry). Internship experience qualifies.· Experience managing complex projects involving both internal and external stakeholders.· A propensity for offering solutions and asking questions, rather than remaining idle.· An ability to multi-task and pay attention to details in an intense and highly visible work setting.· A self-starter's mentality and a can-do attitude that thrives under pressure.· A team-oriented, customer service mindset-ready and willing to assist others.· Experience with Salesforce and Microsoft Office suite preferred. Day to day, here's what you'll do:· Collaborate across PLF teams to execute events ranging from webinars and networking receptions to complex, multi-day seminars and conferences.· Develop and implement new ideas to level up event experiences.· Manage on-site execution to ensure events run smoothly and exceed attendee expectations.· Coordinate event materials and manage inventory.· Serve as an external-facing representative of Pacific Legal Foundation at network conferences and events.· Travel to PLF events up to 30% of the year (may include weekends). GENERAL INFORMATIONPacific Legal Foundation identifies and litigates important legal issues to set landmark precedents that will benefit Americans nationwide. Using strategic and principled litigation, communications, and research, we battle for freedom in the nation's courts and the court of public opinion. As a national nonprofit organization, PLF has brick-and-mortar offices in Sacramento, California; Arlington, Virginia; and Palm Beach Gardens, Florida, although approximately half of the staff work from home offices across the country. This role would be required to work out of the Arlington office at least twice a week. TO APPLYApplicants must submit a résumé and cover letter. The résumé should have the usual: your professional experience, as well as your academic credentials. The cover letter should explain why PLF is the place for you, why you want to fight for liberty, and what distinguishes you from typical applicants.About Stand Together Fellowships Learn more about Stand Together Fellowships. Stand Together Fellowships believes that diversity in experiences, perspectives, knowledge and ideas fuels creativity, broadens knowledge, and helps drive success. Our admissions office treats all program participants and applicants with honesty, dignity, respect and sensitivity. We welcome all qualified applicants regardless of color, race, religion, religious creed, sex, gender or gender identity, gender expression, sexual orientation, national origin, citizenship, ethnicity, ancestry, age, physical disability, mental disability, medical condition, pregnancy (including medical needs which may arise from pregnancy, childbirth, or related medical conditions), military and veteran status, genetic information, marital or familial status, political affiliation, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

Do you have a passion for event planning and management? Do you thrive in a fast-paced environment without breaking a sweat? Are you looking for a corporate role where you can demonstrate your knack for collaboration and creativity? We are looking for an energetic and meticulous individual for the Event & Webinar Coordinator role at our growing company. This position involves coordination, planning and assisting in the execution of in-person and virtual events & webinars for our staff & clients, and assisting our marketing team with the company social media pages. Nova 401(k) Associates is a rapidly growing national third party administration firm providing administrative services to companies sponsoring 401(k), pension, and other qualified retirement plans. We typically host 5-6 multi-day, in-person events and between 30-40 internal and external webinars each year. Additionally, we are growing our social media presence primarily on LinkedIn and YouTube. Event Coordination Responsibilities: Work closely with internal & external partners to coordinate & execute event logistics Research vendors and make recommendations for senior management based on their creativity, quality, and cost Develop content for event materials and work with graphic designer to produce Conduct event research and evaluations for attendees, vendors, and other stakeholders Analyze research and evaluations to improve future events Manage continuing education (CE), including recordkeeping of required documentation, obtaining pre-approval (as necessary), providing certificates to attendees, etc. Handle day-to-day administration of events and programs, including order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution Webinar Coordination Responsibilities: Master required software (currently GoToWebinar and SimpleCert for issuing continuing education certificates) Schedule internal webinars for staff and external webinars for clients Serve as master of ceremony for external webinars Manage continuing education (CE), including recordkeeping of required documentation, obtaining pre-approval (as necessary), providing certificates to attendees, etc. Save webinar recordings to our company learning management system and/or YouTube as necessary Promote webinar registration through social media outlets (Nova Youtube, Nova Website, LinkedIn and BenefitsLink) as well as via internal Nova notifications Maintain up to date procedural documentation on all associated tasks and assist in training a backup in position requirements Coordinate with presenters regarding materials and scheduling Communicate clearly and effectively with internal customers and training partners Perform other related duties as assigned Qualifications: College degree in fields such as marketing, business, communications, hospitality management or public relations Two years of work experience with event planning or event coordination in a corporate environment Proven track record of creative, successful events Advanced knowledge of PowerPoint, Microsoft Office, GoToWebinar, LinkedIn, and Canva Engaged learner with a curiosity to learn software, social media, and digital marketing An appropriate, quiet home work environment including a high quality internet connection Experience with Hootsuite or other social media software a plus Experience with graphic design or digital marketing software a plus Prior remote work experience a plus Compensation and Benefits: $50,000 - $60,000 annually depending on experience and qualifications Salaried, non-exempt position Medical, dental, disability, and life insurance Paid time off and paid holidays 401(k) plan with employer match Work Location/Hours: Work from home Must work from USA and be authorized to work for any US employer We will supply all necessary computer equipment 40-hour work week with a start time between 7:30am - 8:30am CST each day, M-F We get it. We listen. We communicate. Click Here to review our Privacy Policy

The Events Coordinator is a vital member of Fenway Health's Development team, responsible for the coordination and execution of donor engagement and fundraising events. This includes signature events such as the Fenway Health Gala, Strides for Action, the Friends of Fenway donor appreciation event, and a variety of smaller-scale cultivation and stewardship activities throughout the year. This position works closely with the broader Development team and collaborates with the Communications and Community Engagement teams to ensure event outreach, messaging, and donor engagement strategies advance Fenway's fundraising goals. The role requires strong organizational skills, project management experience, and a commitment to delivering inclusive, mission-driven events that inspire meaningful support. Representative Duties: Event Planning and Execution Assist in planning and execution of a robust calendar of donor-focused events including major fundraisers, donor appreciation events, and smaller cultivation gatherings. Assist with event logistics including venue selection, catering, vendor management, permits, registration systems, and day-of-event operations. Develop detailed planning documents including production timelines, run-of-show materials, staffing plans, and task assignments. Track performance metrics for each event (e.g., revenue, guest experience, year-over-year growth) and provide insights for continuous improvement. Donor Stewardship and Community Outreach Support donor engagement through thoughtful event experiences that align with stewardship and cultivation strategies. Conduct targeted outreach to businesses, partners, and individuals to broaden event participation and sponsorship. Represent the Development team at local community events and activations that align with fundraising and donor engagement goals. Collaborate with the Community Engagement team on outreach that supports fundraising priorities. Work with Development colleagues to improve conversion of event participants to annual donors Communications and Messaging Coordination Work with the Communications team to promote events across digital, social, and print channels. Help prepare event collateral including invitations, programs, signage, and talking points. Support development of post-event thank you messaging and donor recognition materials. Ensure that all public-facing communications for Development-led events are brand-aligned, inclusive, and clear. Administrative and Cross-Functional Support Assist in the maintenance of event records, guest lists, and donor data in RENXT and project management platforms like Planner. Support budget tracking, expense reconciliation, and vendor invoicing in partnership with Development and Finance colleagues. Participate in internal Development team meetings and contribute to planning discussions and campaign strategy. Coordinate volunteers or temporary event staff when needed. Performs other related duties as required Requirements Education & Experience: 2-4 years of relevant experience, ideally within a nonprofit development or fundraising context. Skills & Competencies: Excellent project management and organizational skills with the ability to manage multiple events simultaneously. Strong interpersonal and written communication skills. Proficiency in Microsoft Office Suite; familiarity with RENXT and project management tools is a plus. Ability to work collaboratively and with cultural humility across diverse communities and internal teams. Preferred Qualifications: Experience supporting fundraising events, donor stewardship programs, or community engagement initiatives. Familiarity with LGBTQIA+ communities and public health issues. Bilingual or multilingual skills. Physical Requirments: Ability to sit or stand for extended periods and lift up to 25 lbs independently. Occasional evening and weekend work required to support internal events and attend external events Local travel within the Greater Boston area may be required; access to reliable transportation preferred. We offer competitive salaries, and for those who qualify, an excellent benefits package; including comprehensive medical and dental insurance plans, and a retirement plan with employer match. We also provide 12 paid holidays, paid vacation, and more. LGBTQIA+ identified persons, Black, Indigenous, and other people of color (BIPOC), and individuals from other historically underrepresented communities are strongly encouraged to apply. This is a union position in a Fenway Health bargaining unit represented by 1199 SEIU United Healthcare Workers East. Salary Description $48,600 - $56,100 /year

An employer is looking for an Events Coordinator to join their team remotely. This person will help with several tasks related to a large company event in November. He/she will be responsible for data management, administrative duties, calendar organization/management, and helping with an RFP for agencies for the event. We are looking for a candidate with high attention to detail and an events background. The role will mostly be 30 hours per week and more on the week leading up to/after the event. Compensation for this role is 25-35/hour. Compensation may vary based on several factors, including skills, experience, and education. We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (****************************************** Og4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (*********************************************************************************************** . To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: *************************************************** . Skills and Requirements -2+ years of experience in events management/coordination -Experience with pulling data from multiple sources -Comfortability updating budgets -Strong attention to detail -Cvent experience null We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to ********************.

Benefits: Employee discounts Flexible schedule Training & development Wellness resources Job Title: Event Staff Non-Exempt: Yes Remote: No Department: Events Reports To: Events Manager and Events Lead Work Hours: Varies Job Summary Goodstone Inn & Restaurant's success depends on our creative, committed team. We value teamwork, respect, integrity, and passion in every role. Event Staff must be able to work 8-10 hour shifts and help deliver the exceptional service our guests expect. Job Function Event Staff support the execution of corporate and public events by: Setting up venues, chairs, and stages Assisting guests as ushers Serving food and beverages during events Transporting equipment as needed Is This Role Right for You? Do you communicate well and enjoy working with people? Can you adapt quickly and solve problems? Are you a team player with a strong work ethic? Do you have a reliable vehicle and weekend availability (especially Saturdays)? Preferred Qualifications High school diploma or GED Customer service and event support experience Language Skills Must be able to clearly and effectively communicate with guests and team members. Schedule 8-, 10-, or 12-hour shifts; weekend availability required Physical Demands Standing, walking, stair climbing, and lifting to 50 lbs are required. Must be able to speak and hear clearly. EEO Statement MuniBilling is an equal opportunity employer committed to diversity and a drug-free workplace. Drug and alcohol screening may be required. Other Duties This job description may change without notice at any time. Compensation: $20.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. The Goodstone Inn & Restaurant is a privately owned property situated on the outskirts of the charming town of Middleburg, Virginia. Goodstone is located less than ten minutes from the center of town and offers numerous activities, lodging accommodations, and dining. As part of the Goodstone Team, we are committed to inspire and instill a passion for excellence and provide you with the opportunity to excel and grow as a team player!

Job DescriptionBenefits/Perks Competitive wages Career Growth Opportunities Fun and Energetic Environment Ongoing training Employee Discount Do you enjoy the process of planning and carrying out successful events? Are you passionate about providing fun experiences that make people want to return to a business again and again? If so, we want to meet you! We are looking for an Event Coordinator to organize special events for our company. As the Event Coordinator, you will serve as the host for small events and coordinate with the food truck and restaurant manager to facilitate large events. You also will be responsible for setting up and tearing down events. The ideal candidate is outgoing, energetic, and willing to take initiative. Responsibilities: Collaborate with management and the owner to plan events Coordinate the event logistics Set up and tear down the day of the event (on site) Report to management regarding events, including recommended improvements communicate with potential customers regarding booking the food truck or restaurant event space offer information about menu and pricing and send quotes to customers create and execute contracts for events as well as create and send invoices secure any permits required for events in advance create custom menus for events, order and pick up offer excellent customer service during the booking process. work with management regarding staffing for the event Qualifications: Outgoing, energetic personality 1 - 3 years of event planning experience Ability to take the initiative on projects Good organization skills and an eye for detail Reliable with excellent time management Flexible work from home options available.

. JerseySTEM is looking for talented professionals across our departments to commit time and energy as long-term engagement for our mission to provide STEM education to underrepresented middle school girls. The Event Coordinator plans and executes events that engage the JerseySTEM college instructors community, collaborating with partners and managing logistics, marketing, and budgets to deliver impactful experiences. Responsibilities Responsible for planning, organizing, and executing events within the JerseySTEM community setting. Collaborates with community members, local businesses & organizations, and other stakeholders to create engaging and memorable experiences. Manages event logistics, budget, and marketing, ensuring events are successful and meet the needs of the JerseySTEM college instructors community. Qualifications Strong organizational and planning skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Knowledge of event planning software and tools. Budget management and financial acumen. Experience in marketing and promotion. Ability to work under pressure and adapt to changing circumstances. Requirements 6 Hours weekly 6 months minimum

Hey there! We're Fever, the world's leading tech platform for culture and live entertainment, Our mission? To democratize access to culture and entertainment. With our proprietary cutting-edge technology and data-driven approach, we're revolutionizing the way people engage with live entertainment. Every month, our platform inspires over 300 million people in +40 countries (and counting) to discover unforgettable experiences while also empowering event creators with our data and technology, helping them scale, innovate, and enhance their events to reach new audiences. Our results? We've teamed up with major industry leaders like Netflix, F.C. Barcelona, and Primavera Sound, presented international award-winning experiences, and are backed by several leading global investors! Impressive, right? To achieve our mission, we are looking for bar-raisers with a hands-on mindset who are eager to help shape the future of entertainment! Ready to be part of the experience? Now, let's discuss this role and what you will do to help achieve Fever's mission. Onsite Event Coordinator - (freelance) Qu'est-ce que Candlelight? Depuis juillet 2019, Fever Originals produit une série de concerts de musique classique dans un "cadre éclairé” à la bougie" qui se déroule dans les lieux les plus intimes et les plus méconnus du monde entier. Les villes comprennent : France (Paris, Toulouse, Lyon), Espagne (Madrid, Barcelone, Séville, Valence), Portugal (Lisbonne et Porto) et États-Unis (Los Angeles, New York et Chicago), et nous sommes en train de nous étendre dans votre ville ! Candlelight a démocratisé la musique classique en la partageant avec le grand public et en offrant une expérience unique à chacun de nos spectateurs. Pour ce poste, nous recherchons un(e) coordinateur(trice) pour nos concerts Candlelight. Il s'agit d'un poste à temps partiel et nos concerts ont lieu principalement le week-end. Les frais de transport ne seront pas indemnisés et seront inclus dans le taux horaire. Les responsabilités sont: Bonjour, Candlelight recherche un(e) coordinateur/coordinatrice événementielle. Plus précisément, une personne avec un fort attrait pour la production des événements culturels et artistiques est recherchée. Soft skills recherchés: Gestion du stress & des imprévus Gestion des publics Connaissance accrue du secteur du spectacle vivant & de ses normes inhérentes Anglais & francais parlés Attrait pour l'expression artistique De l'expérience dans les domaines suivants est requise: Gestion logistique (pré-production & production) Gestion d'équipes (jusqu'à 15 personnes) Gestion de prestataires (jusqu'à 10 entreprises) Gestion des relations institutionnelles (Etat, collectivités territoriales, entreprises privées et publiques, associations) Fréquence: 1 fois par semaine Télétravail: non Début: au plus tôt Durée: 12 mois Salaire: Selon profil #LI-Onsite Thank you for considering joining Fever. We cannot wait to learn more about you! If you want to learn more about us: Fever's Blog | Tech.Eu |TechCrunch Fever is committed to creating an inclusive and diverse workspace where everyone's background and ideas count. Our main goal is to find the best possible talent regardless of place of birth, racial or ethnic origin, gender, gender identity, religion, opinion, sexual orientation, disability, pregnancy, marital status, age or caring responsibilities. We encourage everyone to apply! If you require any kind of accommodation during the selection process please contact our Talent team so we can help you by providing a welcoming and seamless journey. If you want to know more about how Fever processes your personal data, click here Fever - Candidate Privacy Notice

Jobgether is a Talent Matching Platform that partners with companies worldwide to efficiently connect top talent with the right opportunities through AI-driven job matching. One of our companies is currently looking for an Events Coordinator in the United States. As an Events Coordinator, you will support the execution of field marketing and event strategies that enhance brand awareness and foster client relationships. This role will involve organizing company participation at industry events, managing logistics, and providing project support across a range of marketing initiatives. You'll collaborate closely with marketing and sales teams to align event efforts with broader business goals. From pre-event preparation to post-event analysis, you will ensure smooth execution and impactful experiences. This is an excellent opportunity for someone early in their marketing career with strong organizational skills and a passion for events. Accountabilities: Coordinate event logistics including venue booking, vendor communication, travel, and on-site support. Support pre-event planning, including briefing materials and internal team communications. Assist with post-event reporting and analysis, including attendee engagement and lead tracking. Conduct research on relevant industry events and networking opportunities. Maintain and update CRM tools with event data and lead information. Collaborate with sales and marketing teams to align event goals with broader campaigns. Provide general administrative support to the marketing and events team. Requirements 1-2 years of experience in a marketing support or event coordination role. Excellent organizational and multitasking skills; ability to meet tight deadlines. Strong written and verbal communication skills. Detail-oriented with an emphasis on accuracy and thoroughness. Self-starter with the ability to work both independently and collaboratively. Experience with CRM systems (e.g., Salesforce) is a plus. Interest in the cryptocurrency or fintech space is a bonus. Benefits Competitive salary based on experience and market alignment Equity package offered as part of total compensation Flexible remote work environment within the U.S. Comprehensive healthcare benefits including medical, dental, and vision Generous paid time off policy and company holidays Professional development support and growth opportunities Inclusive, values-driven workplace culture Jobgether Hiring Process Disclaimer This job is posted on behalf of one of our partner companies. If you choose to apply, your application will go through our AI-powered 3-step screening process, where we automatically select the 5 best candidates. Our AI thoroughly analyzes every line of your CV and LinkedIn profile to assess your fit for the role, evaluating each experience in detail. When needed, our team may also conduct a manual review to ensure only the most relevant candidates are considered. Our process is fair, unbiased, and based solely on qualifications and relevance to the job. Only the best-matching candidates will be selected for the next round. If you are among the top 5 candidates, you will be notified within 7 days. If you do not receive feedback after 7 days, it means you were not selected. However, if you wish, we may consider your profile for other similar opportunities that better match your experience. Thank you for your interest! #LI-CL1

Job role: We are looking for a motivated Event Coordinator to work with one of our clients in the Silicon Valley tech space. Your role will be to project manage event delivery from planning, to on-site, to post-event accounting. Responsibilities: Work with client marketing team to establish the project by creating a central repository to hold all event specific files, understanding the delivery timeline, tracking budget Work with client third party vendors to facilitate swag logistics, equipment deliveries and produce booth designs Meet with client constituents to fulfill the event deliverables and communicate the strategy Work on-site at the event (travel 20-35%) to ensure deliverables are met Manage the post-event deliveries by formatting leads into standardized formats, measuring the engagement of the activity and more Recommend Requirements: Love for travel in the Continental United States (and ability to travel freely in all of those states) Proven work experience with Events and Field Marketing - type roles. Detail oriented understanding and/or fast adoption of new tech tools like Monday, Asana, Jira, Freshworks, Salesforce and Marketo Detail oriented organization of all documents for the client and adherence to internal reporting policies Ability to adapt to minute by minute changes in event execution Benefits: Fully-remote Realistic event work load with great upside to manage (and earn higher compensation) more accounts Paid educational opportunities to help with certifications and career advancement Opportunity to work with large technology companies in Silicon Valley About Us: Project Augustus is a rapidly growing full service event agency that provides services that aims to exceed simple peace of mind in growing marketing event programs. With revenue focuses, our team strives to leave no stone unturned to make sure you receive maximum opportunity generated while creating unique experiences to uplift your brand.

We are looking for a Community and Events Coordinator to help us elevate our events experience at I/O SPACES. If people scare you, this is clearly not for you. If early morning, getting shit done and organization stresses you out, we understand but this isn't for you. If planning, late nights, and being on time isn't your thing, then you will not love this position. RESPONSIBILITIES. Coordinate in-house and offsite events rentals. Set appointments and conducts tours of the space. Assist guests and visitors. Manage mail and packages for members. On occasion, assist with operation and maintenance tasks Provide support with event logistics, including setup and breakdown Provide weekly and monthly reports to ensure KPI's progress AVAILABILITY: 12-20 hrs/week. Monday to Sunday. ABOUT YOU: You are a self-starter and learn pretty fast under small supervision. Proactive, Tech Savvy, and Fast Thinking. Understands online payments and CRMs. Good written and verbal communication skills. Friendly and customer service oriented. We want you! See what we have been up to on Instagram. *Do not call, DM or email us inquiring about this position*

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University Department: School of Public Affairs Time Type: Full time Job Type: Regular FLSA Status: Non-Exempt Work Modality: Full On Campus Presence Union: SEIU Local 500 - Provost & Enrollment Division This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division. Job Description: Summary: The Events Coordinator is responsible for the operations essential to carrying out select events and programming initiatives within the School of Public Affairs. This includes serving as the liaison for internal and external vendors, event budgeting, and oversight. He/she is responsible for successfully executing developed concepts, supporting events, and following up on all aspects of programs and events. This position coordinates small and large events, provides administrative support to the communications team, and assists with marketing for the events, meetings, and conferences in support of and aligned with the School of Public Affairs' strategic goals and mission. These events include major conferences, Dean's Council meetings, SPA-related Alumni and Family Weekend Programs, commencement, undergraduate and graduate academic events and others. The Events Coordinator will serve as point person for the Events team, greeting and checking in guests as they arrive in the suite, coordinates, inventories, setting up event space, ordering catering and manages office supplies, stock and manage the special event's closet and maintain adequate supplies of swag and gifts, manage SPA Events email account. The position also provides administrative support as needed for the Events team and is responsible for the creation of event registration websites. Essential Functions: * Event Execution: Support the execution of SPA events by managing event logistics, ensuring smooth operations, and troubleshooting any issues that arise. Provide on-site support during major events, ensuring all elements are properly set up and executed according to plan including but not limited to: (1) Coordinate room reservations. (2) Prepare events materials (name tags, programs, signage, snacks, etc.). (3) Assist with catering setup and distribution of food/beverages. (4) Set up and break down event spaces (chairs, tables, decorations). (5) Assist with AV setup (microphones, projectors, sound systems) and troubleshooting technical issues during events. Coordinate in advance with the SPA Tech team when necessary to have additional support for high profile events that require audio visual support in Kerwin Hall. * Event Planning: Assist in developing and implementing SPA events, including PTI, SPA Leadership Program events, special undergraduate programming, and School-wide events as requested. Work with the Communications team to develop, print, and mail/email appropriate invitations, programs, signage, and collateral materials for events. Maintain an online calendar for all events. Assist with coordinating logistics for SPA Graduate Admissions events and other strategic programming as assigned. * Catering Coordination: Coordinate catering services for designated SPA events, ensuring menu selection aligns with event needs and budget. Communicate with vendors to confirm orders, delivery schedules, and special dietary requirements. Work with the SPA Budget team to ensure that catering contracts and purchase orders are approved ahead of the event date. * Administrative Duties: Manage administrative functions for staff, including filing, organizing paper flow, and composing general correspondence. Assist communications team with other tasks as needed. Submit alcohol approval forms and contract for all events. Interact professionally with and maintain regular communication with the entire SPA faculty and staff, and other key areas of the university. Represent the events and communications office internally and externally. Utilize the assistance of student workers to set the special event room for events. Handle scheduling of the special event room and ensure the room is properly cleaned and stocked for events. Schedule rooms and conduct research for offsite venues as needed. * Office, Supplies, and Swag Management: Operates as first point of contact for those inquiring with Events staff. Manages supplies, orders, and replenishes stock for the special events closet as necessary. Maintain an accurate inventory of all promotional items purchased, the events they are used for, and recommend re-stocking when necessary. Creates and facilitates the creation of swag bags and gifts. * Other Duties as Assigned. Supervisory Responsibility: * The incumbent may supervise student workers on occasion. Position Type/Expected Hours of Work: * Full time. * 35 hours/wk. * Onsite position - 5 days in office. * Must be available to work occasional evenings and weekends. * This role requires the ability to execute and maintain a flexible schedule to accommodate client needs. Salary Range: * $24.04/hr.-$26.31/hr. (commensurate with experience). Required Education and Experience: * High school diploma or equivalent required. * 2-4 years of relevant experience required. * The ideal candidate will have two to four years of experience in managing internal and external events, coordinating logistics, and marketing events to stakeholders in a year-round, complex, ambiguous environment with an extremely high volume. * A thorough understanding of event planning and management including logistics, budgets and event marketing. * Excellent customer service skills working with a variety of constituents. * Attention to detail and exceptional organizational skills. * Excellent oral and written communication, including the ability to interact with a variety of vendors on a regular basis. * Ability to work as an individual or part of a team based on the needs of each event, program or project. * Proven experience successfully handling multiple events at different stages simultaneously. * Familiarity with event industry language, trends and systems. * Must be able to handle growth and change in organizational development. * Knowledge and understanding of alumni, development and/or special events programming. * Proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Zoom. Preferred Education and Experience: * Bachelor's degree preferred. Benefits AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options. Other Details * Hiring offers for this position are contingent on successful completion of a background check. * Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university. * Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. * American University is an E-Verify employer. Current American University Employees American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email ************************. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

The Special Assistant plays a crucial role in supporting the Department of Energy's (DOE) Office of International Affairs (IA) by managing executive-level scheduling and administrative tasks to further its mission. This full-time, on-site position in Washington, DC, involves providing high-quality scheduling and administrative support to four Deputy Assistant Secretaries (DASes). The ideal candidate must consistently deliver exceptional support services for the Deputy Assistant Secretaries in IA. Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental - Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays. As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act. ESSENTIAL REQUIREMENTS The ability to obtain, maintain and access classified information at the DOE Q level, which requires U.S. citizenship. Strong working knowledge of standard office practices and procedures. Strong skills and ability to manage calendars for multiple senior executives. Excellent knowledge of federal government travel requirements and processes. Ability to compose correspondence from draft to final version. Excellent in the use of the English language as to professional business grammar, spelling, punctuation and capitalization in the preparation of correspondence, reports and presentations Ability to work effectively both individually and in a team environment. Expert in use of Microsoft Windows and Office Suite (i.e., Word, Excel, Outlook, PowerPoint, etc.) Ability to facilitate teamwork and coordinate efforts for the successful achievement of goals. Excellent verbal and written communications skills with solid presentation skills. Exceptional customer service and relationship-building skills. Ability to schedule, plan and lead meetings. KEY DUTIES AND RESPONSIBILITIES Essential Duties and responsibilities include the following. Other duties may be assigned. Provide senior administrative and technical support services for four senior officials in the Office of International Affairs and team support and coordination. Manage meeting requests, complete necessary virtual setups and for in-person meetings complete building access forms and escort visitors. Manage calendars and ensure principals are provided appropriate meeting or event materials in advance. Liaise with other IA staff on scheduling, deadlines and deliverables. Schedule and book domestic and international travel and complete all required forms in coordination with the IA Conference and Travel Teams. Coordinate with EITS to order equipment for DASes to carry on international travel. Complete vouchers once travel has been completed. Manage planning and logistics for in person meetings. Liaise with external stakeholder's staff to coordinate meetings and events with high level officials to include Embassies, industry, Congress, NGOs Develop office SOPs to include onboarding and offboarding. Maintain records management for the DASes. EDUCATION AND EXPERIENCE Minimum seven (7) years experience and Bachelor's degree or equivalent. PHYSICAL DEMANDS Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. EOE including Disability/Vet The estimated pay range for this role is $42.00 to $55.00 with the final offer contingent on location, skillset, and experience. CNI offers a comprehensive benefits package that includes: Medical Dental Vision 401(k) Family Planning/Fertility Assistance STD/LTD/Basic Life/AD&D Legal-Aid Program Employee Assistance Program (EAP) Paid Time Off (PTO) - (11) Federal Holidays Training and Development Opportunities Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI). #INDCNI

The Washington, DC office of Cooley is seeking a Conference & Meeting Coordinator to join the Facilities/Office Services Department. The Conference & Meeting Coordinator is responsible for helping to oversee the systems and processes of day-to-day functions for catering and meetings, all with an eye towards exceptional customer service to clients and guests. They will coordinate with the facilities, guest services team and other departments in overseeing the seamless operation of the conference center and meetings, both onsite and offsite. Specific duties include, but are not limited to, the following: Position responsibilities: Catering: Place food orders for meetings and special events. Monitor food services to ensure on time delivery and setups Coordinate with departments on catering selection and menu options. Upload catering selections in EMS system or other catering request tools Coordination: Coordinate with facilities/guest services staff daily on logistics for scheduled meetings and catering events Coordinate check-in and food tables for special events and roundtables Coordinate staffing with facilities, guest services or operations manager, respectively Meetings/special events: In conjunction with the marketing department, were appropriate, coordinate special office events. This may include scheduling, catering, décor, staffing, entertainment, operations and materials Review, approve and process invoices related to conference center, events and on-site vendor Develop objectives for each meeting and special events, ensuring adherence to budget. Prepare formal post-event analysis, including final attendance numbers, budget summaries and client and attorney feedback Review and develop standard layouts for meetings Oversee meetings, special events and respond quickly to resolve problems Assist in planning meetings and special events with attention to budget and time constraints Evaluate the success of meetings and solicit catering feedback. Maintain report tracking this information Ensure all contracts and certificates of insurance are in order for all meetings and special events (excluding those managed by marketing). Work with HR on COI requests Other meeting planning logistics, as needed Scheduling: Schedule conference rooms, catering, and equipment. Work closely with facilities, guest services staff and local Information Services (IS) to ensure meetings are setup as planned. Respond promptly to resolve issues with excellent customer service Ensure that client contact information and invitee lists for events are entered in EMS In applicable offices, collect visitor information and enter in security system Technology: Work with IS and maintain updates in EMS Coordinate meeting AV equipment, Zoom connections with IS Other: All other duties as assigned or required. Skills and experience: Required: After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications Available to work overtime, as required 3 + years' relevant experience with emphasis in concierge, hospitality and/or event coordination Strong knowledge working with EMS and online catering request tools Preferred: Previous computer/typing experience Prior receptionist/concierge desk experience Experience in a law firm Competencies: Proven record of accomplishment with organizing successful events (both small and large-scale) Pleasant and professional demeanor with clear speaking voice Excellent telephone skills Possesses a reliable and cooperative manner, a “can do” attitude and who demonstrates resourcefulness Ability to work well with clients, support staff and attorneys without supervision. Excellent organizational skills, competent in vendor management and problem-solving abilities Ability to work well under pressure and perform repetitive tasks Excellent follow-up skills and attention to detail Ability to handle customer complaints in an effective and tactful manner Punctual Reporting to this position: No direct reports. Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected hourly pay range for this position with a work schedule of 40 hours per week is $26.50 - $32.50 ($55,120.00 - $67,600.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience, and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.